Silent Auction Memo – 2012 – PDF version of the information below
Sponsor Letter 2012 – this letter can be given to business sponsors which explains the fundraising event and the different ad sizes that businesses are eligible to place in the SFA Bulldog Band Spring Concert program depending on the size of their donation.
Donor Form 2012 – this form can be used along with the sponsor letter so that a business can mail in their donation or can also be used as a receipt for the business if a donation is received in person
5th ANNUAL SFA BULLDOG BAND
SPRING DINNER, SILENT AUCTION & CONCERT
Tuesday, May 15, 2012
As a compliment to this year’s Spring Concert, the Bulldog Band will once again be having a Dinner and Silent Auction. This event will take everyone’s support and help to be successful. We will be asking for parent volunteers to set-up, serve food, monitor the auction tables, sell tickets, handle auction check-out and clean-up.
Every member of the band is responsible for providing a minimum of one item for the auction. The item can be donated by the community businesses, bought or made by you. Items should be valued at a minimum of $25.00, or you may choose to donate $25.00 cash (we will shop for you if you choose).
Some examples include:
• Restaurant Gift Certificates
• “Free” Oil Change Certificates
• Theatre Tickets
• Condo/Hotel for a Weekend
• Local Sporting Event Tickets
• Autographed Sports memorabilia
• Limousine Ride
• Round of Golf
• Anything Crafty or Homemade – share your creativity
• Dental – Whitening Certificates
• Eye Exams by Optometrist
This is just a small sampling of successful items collected in past auctions. Please do not feel limited to these items. Solicit local merchants for donations and use your own contacts and creativity. There are two documents: (1) Sponsor letter that can be used to explain this fundraising event to sponsors and (2) Donor form that can be used by a business to mail in their donation or as a receipt if a donation is received in person. These two documents are sent out with this communication and will also be saved on the band website. All auction items are due to the band hall by Monday, April 30, 2012, to allow them to be prepared for the auction. Please email Jessica Maldonado firstname.lastname@example.org if you are interested in volunteering to help with the auction.
We will be inviting local middle school band programs to attend the event in the hopes that we can introduce these families to our SFA music program as well as the SFA Band family. Each SFA Band member will be asked to invite family, friends and neighbors out for dinner, some great shopping and most importantly, an evening of outstanding music. More information on the dinner will be provided closer to the event.
Thank you for your support,
Jessica Maldonado, AHSBBBC Chairperson – Silent Auction
Jim Hunt, AHSBBBC President
Dustin Winson, Director of Bands