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Volunteer Roles
Every band family is expected to help with the Booster Club’s volunteer activities — many hands make light work! The list below includes some of our many necessary roles; there is a role that you can fill, no matter what your schedule is. Volunteering is the fun part of the band experience, where you get to participate in your student’s adventures and successes, first-hand, and forge friendships with other band families that last long beyond high school.
Tailgate Meals – Set up, serve, and clean up meals for the students on game and contest days. The Tailgate leadership team plans and purchases the meals and supplies, and organizes volunteers to serve the meals.
Chaperones – Travel with the band to performances and contests, help get them safely to their appointed places on time, and help with concerns that come up. Chaperone leadership organizes the chaperones for each event.
Medic/First Aid – Parents provide extra help during summer band rehearsals, watching for and helping students who become overheated or don’t feel well, and calling in directors/parents/medical help in case of emergency. Band Medic is a trained parent (nurse, EMT, physician) who volunteers to travel with the band and chaperone team to address injuries or medical concerns.
Equipment Crew – Loads band equipment, instruments, props, etc., for transport to and from events, and helps the band enter and exit the field with all the drum major stands, electronics, and other gear. Equipment crew leadership maintains the band trailer, storage containers, Gator, and other equipment, and organizes volunteers to serve at each event.
Uniforms – Volunteers are needed to help fit uniforms to students at the beginning of the concert and marching seasons, inventory and organize uniform pieces, hem, clean, and repair uniforms, and troubleshoot uniform issues at events. Uniform leadership organizes volunteers and manages uniform use and storage.
Rockathon – Volunteers are needed to plan and help at our annual fundraiser kickoff, known as Rockathon.
Cookie Sales – One of our band fundraisers is baking and selling cookies at school lunchtimes, with frozen cookie dough and a free-standing portable cookie oven. This fundraiser has been on hiatus during Covid, and is subject to annual district approval for food sales. If It resumes, cookie bakers/sellers are needed, and a leader to organize volunteers and order supplies.
Contest Brownie Bakers – An AHS Band tradition is having home-baked brownies as a snack on the way home from contests. The leader purchases and distributes brownie mixes and pans, provides instructions for baking and packaging the brownies, and collects the finished brownies and arranges for them to be delivered to the contest. Parent volunteers are needed for baking.
Sponsorships – One or more volunteers are needed to solicit corporate and family sponsorships for the band program, and to manage those sponsorships.
Publicity — Compiles information and coordinates news releases to local media about band events and fundraisers.
Mulch – Parents are needed to drive trucks/trailers and cars of students, and to manage the loading and distribution of mulch bags at our origin point for the spring mulch sale fundraiser. Mulch leadership takes orders, plans routes, orders inventory, and organizes the volunteers for the sale.
Silent Auction – Volunteers are needed to organize and run the silent auction fundraiser that is generally held at spring concert time.
Spirit Items – Sources spirit items (t-shirts, hats, bags, yard signs, etc.) and organizes the sale and delivery of the spirit items.
Contest Snack Bags – Another AHS Band tradition is assembling and distributing snack bags to fuel our students through long contest days. Volunteers are needed to assemble the bags, and donate the bags and the items to go in the bags. The Snack Bag Coordinator plans the contents of the bags, solicits and manages the donations, and organizes volunteers for assembling the bags.
Band Banquet – Volunteers help decorate and set up for the event, and take tickets. Band banquet leadership arranges for the venue, and manages ticket sales, planning, and activities (DJ, photo booth, decorations, etc.)
